Application

MAY 12th, 2012

CARTHAGE, NC

Each booth space is 12' x 12'. Any exhibitor may purchase more than one space at an additional cost.  Each exhibitor must keep within the 12' x 12' assigned space unless additional space has been purchased.  Canopies and tents, including any connecting wires or stakes, MUST be totally contained within the exhibitor's assigned space.


No stakes can be driven into the pavement or ground. Only bucket anchors are allowed.


All exhibitors will be required to supply their own tents, tables, chairs, electrical cords, etc.


Booths must be neat in appearance and not distract from neighboring displays.


All vendors must submit a full description of items to be sold along with a color photo.


Vendors must be selling only the item(s) listed on their application.


NO VENDORS can give away or sell bottled water.  No vendors can give away or sell food or beverages unless they have paid for a food vendor's space.


Exhibitors may not sublet or apportion space to anyone else.


Postdated checks will not be accepted, and there is a $25.00 fee for returned checks.  No credit cards are accepted for booth/electrical rental.


Due to spacing of similar booths, vendors (both for profit and nonprofit) will be limited so that there will not be an overabundance of each type of vendor per street. Special requirements and locations will be considered, but exact locations and/or previous year location IS NOT guaranteed.


Jewelry - A limited number of jewelry vendors will be accepted. Vendors will be accepted on the basis of their product description and photographs submitted.


A limited number of any "same" vendors will be accepted (i.e. candles, sunglasses, etc.).  

A limited number of nonprofit organizations will be accepted based on space and the number of similar entries.


Due to high competition for food vendor spaces, they are selected based on their menu, prices and appearance of booth. The application deadline for food vendors is March 1. 2012.


Food vendors are required to follow all Moore County Health Department requirements. Food vendors that are accepted for the festival will have to complete a Moore County Health Department application, pay the $75 application fee, be approved by the Health Department and will be inspected the morning of the festival.


If you require power, you must pay the $30.00 fee for each electrical outlet. Electricity service MUST be checked on your application and paid for in advance. Outlets are extremely limited and are not available to all booths, especially the craft booths. Electric cords need to be in good condition. Cords that have worn places, tape, splices and plugs replaced may not be acceptable. Electrical outlets are assigned on a first come first serve basis, but cannot be guaranteed.


NO dogs, alcoholic beverages, profane language, lewd or vulgar conduct will be tolerated. NO skateboards, bikes, silly string, pop guns or noise makers allowed.


Vendors not following these guidelines will be closed immediately with NO refund and NO admission to future Buggy Festivals.


The Buggy Festival will NOT be cancelled due to rain, so please plan accordingly. There is NO rain date. NO refunds.


Vendors are allowed on streets with vehicles Saturday at 6:00 a.m. Vehicles must be off the street by 8:30 a.m. Due to the large number of vehicles on the street, there is a 15 minute time limit to unload/load your vehicle. You must unload, move your vehicle, and then set up. When the festival ends, you must breakdown first, and then go get your vehicle to load.  No one will be allowed to set up until Saturday morning. You cannot set up Friday night.  Vehicles left on the street Friday night will be towed. All vendors must be set up by 9:00 a.m. Saturday morning, May 12, 2012. Early breakdown is not allowed. Vehicles will be allowed back on the streets after 4:00 p.m. Saturday evening.


Confirmation, space assignment(s), parking information, etc. will be mailed to vendor's on/or about April 23rd. In the meantime, questions should be directed to 910-947-2331 or kpohara.admin@townofcarthage.org.


Please keep this sheet for your records and make a copy of application page for your records.


The following items must be completed and returned to be considered for acceptance: